Per the GKCOA By-Laws, only Regular members have voting rights and are eligible to hold office. As part of the GKCOA continuing membership requirements, dues paying members are designated into two classes: Regular and Probationary. To maintain your Regular member status you must have attended a minimum of 50% of the regular meetings for your sport. Multi-sport officials must have met this requirement in at least one sport.
If you would like to nominate yourself or another Regular member to serve on the Board of Directors, we ask that you please e-mail your nomination to firstname.lastname@example.org on or before Friday, April 3th. If you include a short summary/biography pertinent to your nomination we will post it on the website for review by members in advance of the bi-annual meeting. A photo can also be submitted if you so desire. Nominations will be accepted from the floor the day of the meeting as well. Each nominee will also be given an opportunity to make a speech during the meeting if they so desire.
Roles and Responsibilities:
There are nine elected positions – five officers and three at-large-directors. A duly elected officer or director shall maintain that position for a two (2) year term, subject to resignation or removal. The Board of Directors holds regular meetings each quarter. The responsibilities of each role are as follows:
President. The president shall be the chief executive officer of the GKCOA, with general executive powers and duties of supervision and management of the business of the GKCOA and shall see that all orders and resolutions of the Board of Directors are carried into effect. The president shall execute bonds, mortgages and other contracts requiring a seal, under the seal of the GKCOA, except where required or permitted by law to be otherwise signed and executed and except where the signing and execution thereof shall be expressly delegated by the Board of Directors to some other officer or agent of the GKCOA. The president shall also preside at all meetings of the members and directors at which he/she may be present and shall have such other duties, powers and authority as may be prescribed elsewhere in these bylaws.
Vice-Presidents of Basketball
Vice-President of Football
Vice President of Volleyball
The vice-presidents shall perform such duties and have such powers as the Board of Directors may prescribe, or which the president may delegate. In the absence of the president, or in the event of his/her inability or refusal to act, a vice-president appointed by the Board of Directors shall preside at all meetings of the members and directors and shall perform all the duties of the president, and, when so acting, shall have all the powers of, and be subject to all the restrictions upon the president.
The secretary shall attend all meetings of the Board of Directors and all meetings of the members and shall record all the proceedings of the meetings of the members and of the Board of Directors in a book to be kept for that purpose and shall perform like duties for the standing committees when required. The secretary shall, if authorized by these bylaws or Board of Directors call forth election of GKCOA officers. GKCOA membership records shall be used for such elections. The secretary shall give notice of all meetings of the members and special meetings of the Board of Directors, and shall perform such other duties as may be prescribed by the Board of Directors or which the president may delegate. The secretary shall have custody of the corporate seal of the GKCOA; and the secretary, or an assistant secretary, shall have authority to affix the same to any instrument requiring it, and when so affixed, it may be attested by his/her signature or by the signature of such assistant secretary.The Board of Directors may give general authority to any other officer to affix the seal of the GKCOA and to attest the affixing by his/her signature.
The treasurer shall have the custody of the corporate funds and securities and shall keep full and accurate accounts of receipts and disbursements in books belonging to the GKCOA and shall deposit all moneys and other valuable effects in the name and to the credit of the GKCOA in such depositories as may be designated by the Board of Directors. The treasurer shall disburse the funds of the GKCOA as may be ordered by the Board of Directors, taking proper vouchers for such disbursements, and shall render to the president and to the Board of Directors, at its regular meetings, or when the Board of Directors so requires, an account of all his/her transactions as treasurer and of the financial condition of the GKCOA.
At-Large Directors (3).
The at-large directors serve and sometimes oversee events, activities and special committees of the Board of Directors as directed. These can include golf tournament, scholarships, member social events, member recognition, etc.